Convention Reflections

Brothers,

I really enjoyed convention this year. I thought things ran smoothly for the most part, and I'm already excited about next year's convention.

Today, I will be working on compiling the minutes from Convention. I will nag you if I still need reports from your chapters. I'm hoping to get the minutes completed ASAP so that I can focus on the end of the semester rush.

Upcoming Deadlines

April 30th is the next big deadline. Log in to the intranet in order for the links below to work.

• Chapter By-Laws in electronic format due to NS (I currently do not have any electronic copies of your By-Laws, so this is very important)
• Chapter Informal Initiation Rituals due to NS (The informal initiation rituals that I currently have are pretty out of date. Please send me your current practices.)
  
• Alumni Reports (Spring graduates) due to NS
  
• Initiation Reports (Spring initiates) due to NT
• Summer Address Lists due to NS (Download the address list and make any changes)
  
• Link to Academic Calendars for 2008-2009 due to NS (Just email me the link to your college/university's academic calendar)
  
• NCCM Quarterly Report due to NVPCM
• Quarterly Pledging Report due to NVPCM

If you have any questions or concerns, please let me know by shooting me an email. Secretary at mubetapsi dot org.

Deadlines!

Brothers,

It seems like I only write when I want to remind you of some deadlines, but I guess that comes with the territory.

Next deadline: February 15th

1) NCCM Quarterly Reports, due to Chrissy
Chrissy is tweaking this form and will let NCCM reps know via the NCCM-listserv when its available to complete. Please check to make sure that your NCCM reps are receiving emails with the subject line [nccm-l].

2) Initiation Reports, due to Abra
One check from each chapter, covering all initiates, is due along with an initiation report, which can be found at (must be logged into intranet to view): http://intranet.mubetapsi.org/portal_mods/knowledgebase.php?page=file&aid=26&gid=9&kcat=National%20Documents
The fee is $34/each = $20 national dues + $10 initiation fee + $4 shingle fee

3) Updated Address Lists, including new Brothers, due to me
I have a format (.xls) for submitting the updates. Please email me (secretary at mubetapsi dot org) if you would like the latest version I have for your chapter. Alternatively, you can download the most recent address list from the knowledgebase, make changes to your chapter's info in excel, and email me the attachment. It's your call! Here's the latest address list:
http://intranet.mubetapsi.org/portal_mods/knowledgebase.php?page=file&aid=313&gid=1&kcat=National%20Documents

4) Alumni Reports for Fall 2007 Graduates, due to me
If any Brother (active or inactive) at your chapter graduated in Fall 2007, please submit an Alumni Report to me. The Alumni Report can be found at:
http://intranet.mubetapsi.org/portal_mods/knowledgebase.php?page=file&aid=25&gid=9&kcat=National%20Documents
We use information from this report for our database of Brothers as well as to remind newly graduated Brothers of the opportunity to participate in the Alumni Association.

If you have questions about where to mail these reports, please consult the master address list (available on the knowledgebase section of the intranet) or me.

Thanks!

Upcoming Deadlines (please handle before break)

Brothers,

Before you start your exam cramming and before you pack your bags for Winter break, please take a moment to comply with the deadlines below so that you can be in good standing (and Chrissy will be pleased).

DUE: December 15th
Due to Chrissy Bischoff, NVPCM
1. Pledging Report (1 page form) Note: to follow the link, you need to be logged in to the intranet
2. NCCM Report (1 page form)
Your NCCM rep or your MAL should handle these submissions. Be sure to bug them to make sure it's done!

DUE: February 15th
Due to Abra Hill, NT
Initiation Report (1 page form) from Fall 2007 initiations
+ Initiation Fee and Shingle Fee (one check, made out to Mu Beta Psi)
Don't wait until February 15th. Get this handled now! The sooner you turn in the form, the sooner shingles get ordered.

Your MAL is ultimately in charge of these submissions but will need input from the Pledgemaster(s) and Treasurer. Be sure to bug them to make sure it's done!

Here is how to get to the forms in stepwise fashion: 1) Go to www.mubetapsi.org. 2) Log in to the intranet. 3) In the knowledgebase section (lower right hand corner), go to "National Documents" folder --> "National Office Operations" folder.

If you have trouble finding something, I'm happy to chat with you. Email me at secretary@mubetapsi.org.